Developing a robust corporate governance structure requires putting in place tools that will assist your board members as they work. Effective tools let you record and distribute minutes of meetings and resolutions, and also ensure that all relevant documents are tagged. This allows you to provide the required information to your shareholders/members and also to provide an overview of how the company is managed.

A good online tool will enable you to set up a board calendar that can be used by all your directors, making it easy for them to access agendas and other documents prior to meetings. It is also possible to use it to track resolutions that are voted on at meetings and automatically create a minutes record. Another advantage of a great online tool is the capacity to conduct a self-evaluation of your board, which helps with assessing the performance of your board and can assist in identifying areas of improvement.

A reliable tool will allow you to apply control of version and data lineage. This gives you an entire view of your data. It also allows you to track the use of data within your organization and how it is governed. Another feature of a good online tool is EDICOMLta A service offered by EDICOM that offers long term archiving and the highest security standards to ensure secure access to your documents, thereby providing probative value for third process compliance by third parties. EDICOMLta is a powerful tool to use with invoice-approval systems to maximize the management of invoices that are received. It can help reduce response times from clients as well as suppliers and employees, while increasing transparency for documents exchanged within your organization.

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